Our contact details
Name: Bare West Events Ltd
Registered at Companies House: 12641568
Address: 28 Alexandra Terrace, Exmouth, Devon EX8 1BD
The type of personal information we collect
We currently collect and process the following information:
Personal identifiers and contact information including names, phone number, email address, indications of additional requirements of all event attendees
Name and email address for mailing list administration
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
Adding you to our mailing list to keep you informed about forthcoming events organised by us
For the efficient management of your attendance at a Bare West Event
We also receive personal information indirectly, from the following sources in the following scenarios:
Venues used by Bare West Events where their sharing of your information with us will make your attendance at the event smoother
We use the information that you have given us in order to:
Allocate pitches efficiently and appropriately
Ensure attendance is the same as detailed in a booking
Share information about Bare West Events
Manage customer service queries
Send you Newsletters
Help us provide information which you have requested
Manage orders placed with us
We may share this information with venues which host Bare West Events, other Naturist Clubs, Societies. Organisations and online groups. We may also share information with any government statutory body including law enforcement, licensing and safeguarding panels.
We do not share information outside the UK.
Under the UK General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
Your consent. You are able to remove your consent at any time. You can do this by contacting email@example.com
We have a contractual obligation
We have a legal obligation
We have a legitimate interest.
How we store your personal information
Your information is securely stored on a password-protected storage device.
We keep information relating to a specific event until 6 months after that event is completed. Your information will then be disposed of securely.
We keep information that we have had to share with other organisations in situations outlined above. This information is reviewed on an annual basis.
We keep mailing list information until you request that it be deleted.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at firstname.lastname@example.org if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at email@example.com
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Policy created: 27 November 2021
Policy amended: 23 September 2022
Review due: 27 November 2023
Review completed: __________________